5 Customer Service Tips for Your Small Business

The way customers are treated by a business is often what stands out in their minds the most. Your customers deserve the best service you can provide, and there are so many ways to leave a lasting impression. Not only does practicing great customer support go a long way in your client’s impression of you, but it helps build a positive reputation for your business.

Here are a few tips for keeping your customers happy by giving them great customer service.

Your customers are what keep your business going, so it’s important to master your customer service skills to keep them coming back to you! Learn how with these tips. Click To Tweet

There is Always Room for Improvement in Customer Service

The key to understanding how to give your customers the service they deserve is to take the time to listen to their needs, address them in a polite and caring way, and show them their satisfaction is your priority. Practicing these tips will encourage good word of mouth about your product or service and will make customers feel valued.

  1. Use Positive Language
  2. Pay Attention to the Customer’s Needs
  3. Understand How to Handle a Dissatisfied Customer
  4. Encourage Customer Feedback
  5. Thank the Customer

1) Greet them with a Positive Attitude

Make a great first impression by greeting your client with a smile, whether you’re speaking to them on the phone or face to face. Over the phone, it’s still easy to hear a smile in someone’s voice, and this will ensure your interaction gets off to a great start. It always feels warm to see a smile instead of a mundane facial expression.

2) Listen to Their Needs

Your clients expect to be heard and understood when they contact you for a service. If they have a question you don’t have the answer to right away, make it a priority to get your client the correct information in a timely manner. They’ll appreciate your customer service skills and professionalism.

3) Handle a Dissatisfied Customer with Patience

Providing good customer service also means knowing how to handle a dissatisfied customer. You don’t want to lose them as a client, so it’s crucial to listen to their frustrations and assure them that you will work to fix the problem. Remember to remain calm and confident that whatever the issue, you can find a way to satisfy both you and your customer.

Pro Tip: To provide great customer service to a disappointed customer, consider offering a discount off their next service or another incentive to encourage them to keep coming back.

4) Let Them Know You Value Their Feedback

Encourage customer feedback so your business continues to thrive. Ask about their experience with your services and if there is anything they’d like to see improvement on so you can better serve their needs. Your small business reputation is important for gaining new clients and retaining existing ones! That’s why it’s imperative to accept customer feedback and adapt accordingly.

5) Always Say Thank You

It may seem like a small gesture but saying “thank you” goes a long way. Take the time to tell your customer how much you appreciate their business. You might even consider sending a small gift or card to show your gratitude. Next time they need your service, your client will remember your genuine thanks.

Use a Support Team

To give your customers additional attention, consider hiring a live answering service that can address and manage phone calls 24/7. This service lets them know that their call is important and ensure someone will get back to them right away.

Learn more about the benefits of hiring a customer service team to manage common questions from your customers!